How to Add Email Account to Outlook [Complete Guide]

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The fastest way to add email account to Outlook: Open Outlook and click on the “File” tab > From the “Info” tab, click on “Add Account” > Enter your email address and click “Connect” for automatic setup.

Another way to add email account to Outlook manually: Follow above method, and then > “Advanced options” and choose “Let me set up my account manually” > Select the account type (e.g., POP or IMAP) > Enter the incoming and outgoing server settings provided by your email provider > Complete the setup, and your account will be added to Outlook.

Hello everyone. Today, we are going to learn how to add email account to Outlook. Nowadays, email has become an indispensable communication tool, and Microsoft Outlook remains a popular choice for managing multiple email accounts efficiently.

Adding an email account to Outlook not only centralizes your email communications but also enhances your productivity by providing a unified platform to access and manage all your messages. Whether you want to integrate work-related emails, personal accounts, or a combination of both, mastering the process of adding email accounts to Outlook is essential.

In this article, I will guide you through the step-by-step procedure, empowering you to streamline your email experience and take full advantage of Outlook’s powerful features.

Importance of Add Email Account to Outlook

Learning how to add email account to Outlook is essential for several reasons. Firstly, it allows for centralized email management. With Outlook, you can bring all your email accounts together in one place, does not even matter what the email domain, you can even bring your Google account to Outlook. Eliminating the need to log in to multiple platforms or switch between different email clients. This centralized approach streamlines your workflow and saves valuable time and effort.

Secondly, adding email accounts to Outlook enables you to stay organized. You can create folders, categorize messages, set up rules, and utilize advanced filtering options to efficiently manage your incoming and outgoing emails. Outlook’s robust features, such as flags, tags, and search capabilities, make it easier to find specific messages or track important conversations. So, these are some very useful reasons behind learning how to add email account to Outlook.

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How to Add Email Account to Outlook?

There are many ways to add email accounts to Outlook. I am going to share some common and easy methods with you. There can be some differences in the steps depending on your Outlook version.

Add Email Account to Outlook – Automatic Setup for Popular Email Providers

In this method, we will learn how to add email account to Outlook using the automatic setup, but remember it only works for Popular email providers such as Gmail, Outlook, Yahoo, etc. This method automatically detects the emails used in your device and brings them to Outlook automatically, however, if your email could not be fetched automatically, you can write your email manually and follow some steps.

Step 1

Open Microsoft Outlook on your computer.

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Step 2

Click on the “File” tab located in the upper-left corner of the Outlook window.

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Step 3

In the Info tab, click on “Add Account

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Step 4

Enter your email address and click on “Connect

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Step 5

Outlook will attempt to automatically configure your email account settings. If successful, you’ll see a confirmation message.

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Note: If Outlook does not fetch your email account automatically, then please follow Step 6, else skip it.

Step 6

Manually enter the required information, such as your email address, password, and incoming and outgoing server details (which can usually be found on your email provider’s website or by contacting their support).

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Step 7

Once the account is successfully added, you can customize the account name and display the name if desired. Click “Finish” to complete the process.

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Your account will be added to Outlook, and you will be able to see it in the left-hand sidebar of your Outlook screen.

Add Email Account to Outlook – Manual Setup

In this setup, we will learn how to add email account to Outlook and how to perform manual setup for it, you can select so many advanced options in this method, and set up everything like server settings, POP, IMAP account types, etc. So, let’s see the steps.

Follow steps 1-4 from Method 1 to reach the “Account adding” window.

Step 1

Click on the “Advanced options” button

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Step 2

Check on “Let me set up my account manually” and click on the connect button.

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Step 3

Choose the account type you want to add (e.g., POP or IMAP, Google, Outlook.com, etc.)

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Step 4

Enter the required incoming and outgoing server settings provided by your email provider.

Provide your email address, username, and password.

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Step 5

Click “Next” and then “Finish” to complete the setup.

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Tip: If you don’t have any of the details required to add email account, you can ask your IT team or email provider company.

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Add Email Account to Outlook – Adding Additional Accounts

In this section, we will learn how to add Email account to Outlook using the simple method to add more than one additional account in Outlook.

Step 1

Open Outlook and go to the “File” tab.

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Step 2

Click on the “Account Settings dropdown“, then click on the “Account Settings” button.

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Step 3

A new “Account settings” window will appear, here you have all the email accounts already added to your Outlook.

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Step 4

Click on the New button, and you will be redirected to the “Account Adding” window, and from there you can follow the same steps.

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How to Remove Email Account in Outlook

In this section, I will quickly guide you on how to add email accounts to Outlook, and then how to manage them. Sometimes, we have added so many accounts, but now we want to remove them, so this method is for you.

Step 1

Go to the Account Setting window (same steps as the above method)

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Step 2

Select any account by clicking on it, and it will be highlighted

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Step 3

Now simply, click on the remove button, and your account will be removed from Outlook.

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Tip: Stay informed and focused when removing an account because sometimes it directly removes it without asking for confirmation.

Things To Remember

  • Ensure you have the correct email address and password before starting the setup process.
  • Check if your email provider supports automatic setup in Outlook for a faster configuration.
  • Manually configure server settings if automatic setup fails or if you have specific requirements.
  • Double-check the incoming and outgoing server settings provided by your email provider.
  • Test the account settings to ensure proper synchronization and functionality.
  • Be aware of any additional security measures such as two-factor authentication that may require extra steps during setup.
  • Keep your Outlook software up to date to benefit from the latest features and security patches.

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Frequently Asked Questions

Can I Switch Outlook Accounts After Adding a New Email Account?

Yes, you can switch Outlook accounts after adding a new email account. By accessing the account settings, you can easily navigate between multiple accounts without any hassle. Switching outlook accounts allows you to manage and organize different email addresses efficiently, suiting your specific needs. So, go ahead and enjoy the flexibility of switching Outlook accounts seamlessly.

How to add an email account to Outlook for the first time?

Open Outlook, go to the “File” tab, click on “Add Account” enter your email address, and follow the prompts to complete the setup process.

How to add a Gmail account to Outlook?

To add a Gmail account to Outlook, open Outlook, go to the “File” tab, click on “Add Account” enter your Gmail address and password, and Outlook will attempt to configure the account automatically. If that fails, you can manually enter the incoming and outgoing server settings.

How to add a Yahoo Mail account to Outlook?

Same steps, open Outlook, go to the “File” tab, click on “Add Account,” enter your Yahoo Mail address and password, and Outlook will try to configure the account automatically. If it fails, you can manually enter the server settings. If you don’t know server details, please contact your admin, or email provider.

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Conclusion

So that’s all about how to add email account to Outlook. We learned how to add email account to Outlook using several methods, you can also do it using an Android or IOS app on your mobile devices. I hope you find this guide helpful. Please like and share with your friends. Thanks, and keep learning with Office Demy.

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M. Shaiq Ansari

Hi, I am Shaiq, I am a highly skilled technical writer working full-time for Office Demy. I am specialized in Google Workspace and Microsoft Office applications. With a background in Software Engineering, I possess a deep understanding of the intricate functionalities and features of these productivity tools. Connect me on Linkedin https://www.linkedin.com/in/shaiq-ansari/

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  1. This is a great article! I have been looking for a way to add my email account to Outlook and this article has helped me a lot. Thank you!

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