How to Crop, Resize, Shape Picture in Microsoft Word

how to crop picture in word

Often, we insert pictures in our word document as a part of it. We need to insert images to support our documents. MS word allows us to use pictures in our documents and cropping facility when in need. So, we can insert images and use formatting tools to resize them. The formatting tool that we use here is also called the crop tool. With the help of this tool, we can remove unnecessary parts of the pictures and can highlight the part we need. 

Use Cases of Cropping Pictures in Word

  • By cropping a picture you can save space for other contents in the document. 
  • You can crop a picture to a certain shape to make it look artistic.
  • Saves time for editing picture.
  • Easily remove unwanted picture parts.

Well. A lot of cropping options are available in word processor. We can use all in our picture and apply necessary adjustments to make the picture as emphasized as we want. 

How to Crop Picture in Microsoft Word

Here in this article, we are going to learn how to crop a picture in words. 

There are four ways to crop a picture in words.

  1. Manual cropping.
  2. Cropping by shape
  3. Cropping by aspect ratio
  4. Crop and resize using VBA macros
1

Manual Picture Cropping in Word

First, insert an image in your word document that you want to use. Or open a word file that has an image in it which you want to crop. Example below,  

insert picture in word

Now, you can simply right click on the picture, so the menu appears, and “Crop” is a part of the menu. For example:

crop picture in word

Click on the “Crop” and you will see little bars or handles all around the corners of the image. Example below:

selecting and cropping image in word

You can now click on those bars or lines and drag that to a specific size according to your need. When you resize an image in word, you will notice that space outside your image is highlighted in dark. This gives you a quick preview about how your picture would look at the end. Example below:

Or you can also find out the cropping option this way: 

 

Click on the picture. So that a new tab opens which is “Picture Format”. 

Click on “Picture Format” so that a new ribbon opens immediately.  Look carefully at the right corner of the ribbon. There you will find a group “Size” and inside the size group you will find cropping options. Example below, 

Click on the very first option which is “Crop”. Now resize your image the way you want.

Or you can double click on the picture to activate the “Picture Format” tab with a new ribbon. Look at the right corner of the ribbon, under the group size, you will find “Crop”. (This way saves time).

Press the “ENTER” button on your keyboard when you are done with your cropping to save image in your document. 

 

2

Crop an Image into a Specific Shape

There are some specific shapes already given here. You can use them too in you image.

For that, double click on the picture to activate the “Picture Format” tab with a new ribbon. Look at the right corner of the ribbon, under the group size, you will find “Crop”. (This way saves time).

Or, click on  the image you want to resize. a new tab will appear “Picture Format”. Click on “Picture Format” .  A new ribbon will open immediately. 

Now, if you click on “Crop” there you will find a drop-down menu. Check out the dropdown menu for more options such as cropping into a specific shape or aspect ratio. Example below:

Click on the “Specific Shape” to see the options. There are several options available which you can apply immediately into your image. Such as, 

  1. Rectangle
  2. Basic shape
  3. Block arrows
  4. Equation shapes
  5. Flowchart
  6. Stars and Banners
  7. Callouts.

Example below, 

Many more shapes are available here. You can add any of your desired shapes into the image. Example below: 

how to crop a picture into a circle

how to crop a picture into a circle 1

In the example picture above, I have used Circle shape from the Basic shapes option.

Press the “ENTER” button in your keyboard when you are done with your cropping to a circular shape to save the image in your document.

how to crop a picture into a circle 2

how to crop a picture into a Triangle

In the example picture above, I have used ISOSCELES TRIANGLE shape from the Basic shapes option. 

Press the “ENTER” button in your keyboard when you are done with your cropping to save the image in your document. 

 

3

Crop an Image into an Aspect Ratio

This method will let you use some standard formats. You can use this format to make the image appear more formal in your document.

For that, double click on the picture to activate the “Picture Format” tab with a new ribbon. Look at the right corner of the ribbon, under the group size, you will find “Crop”. (This way saves time).

Or, click on the image you want to resize. a new tab will open “Picture format”. Click on “Picture Format” .  A new ribbon opens immediately. Look at the right corner of the ribbon. Now, if you click on “Crop” there you will find a drop-down menu. Check out the dropdown menu for more options such as cropping into a specific shape or aspect ratio. Example below: 

Now to see the aspect ratio list click on “Aspect Ratio”. There another sub menu appears with option details in it. Example below:

aspect ratio option selection

There are three options available. Which are:

  1. Square 
  2. Portrait
  3. Landscape

All these three options come with a specific ratio. You can choose any option from here according to your need. Example below:

In the picture above, I have used a Landscape 3:2 ratio. You can use any option and ratio you want. 

Press the “ENTER” button on your keyboard when you are done with your cropping to save an image in your document. 

 

4

Crop Picture in Word Using VBA Code

Supported Microsoft Word Versions

  • Word for Microsoft 365 & Word for Microsoft 365 for Mac
  • Word for the web Word 2021 & Word 2021 for Mac
  • Word 2019 & Word 2019 for Mac
  • Word 2016 & Word 2016 for Mac
  • Word 2013 & Word 2010

Conclusion

The article is about to end. If you follow the steps mentioned above, you will be able to crop an image in any way you want. Hope this article has helped you to learn how to crop images in word. Don’t forget to check our other sections in OfficeDemy.com to solve your problems in no time!!! 

 

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Wajiha Taiyeba

Hello! My name is Taiyeba. I am a technical writer and editor who shares step-by-step document processing software tutorials and writing tips for the real world problem solving on OfficeDemy.com. I am highly passionate about acrylic painting and I do painting in my free time as a hobby.

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