How to Mark All Emails as Read in Outlook [Complete Guide]

How to Mark All Emails as Read Outlook 11
Key Takeaways: How to Mark All Emails as Read in Outlook

To Mark All Emails as Read in Outlook

  1. Go to your inbox.
  2. Go to “Home” > Select emails by clicking or using Ctrl + A.
  3. Click the “Unread/Read” button in the “Tags” section.
  4. All emails in your inbox will be marked as read.

OR

  1. Open Outlook and go to your inbox.
  2. Click on the “Folder” tab.
  3. Click on the “Mark all as Read” button in the “Clean Up” section.
  4. All emails will be marked as read.

Learn more methods in the Article below!

Today we will learn how to mark all emails as Read Outlook. Outlook, as we all know is the most popular email communication client in the world. Offered by Microsoft 365 and comes with a Desktop App and a web version. We are covering several day-to-day handy topics to make everyone learn Outlook for their personal and professional use.

Today we will teach you how to make your folders organized and avoid any type of redundancy and clutter in your inbox to have a smooth email communication experience. We are going to teach you four methods for how to mark all emails as read Outlook.

Importance of Marking All Emails as Read in Outlook

Learning how to mark all emails as read in Outlook can provide several benefits, particularly for people who receive a high volume of emails. By marking all emails as read, you can quickly and easily keep track of which emails you have already read and which ones you have not. This can help you prioritize your emails and ensure that you don’t miss any important messages.

Additionally, marking all emails as read can help you keep your inbox organized and free of clutter, which can improve your productivity and reduce stress. Overall, knowing how to mark all emails as read in Outlook is a useful skill that can help you manage your emails more efficiently and effectively. So, these are some good reasons, and benefits to learning how to mark all emails as read Outlook.

How to Mark All Emails as Read in Outlook

We have four common methods to mark all emails as read Outlook. Of course, there can be more methods to do it, I have brought all types of methods which are easy to use and can be done in a few clicks. So, let’s start with the first topic and learn how to mark all emails as read Outlook.

Mark All Emails as Read in Outlook – From Inbox

In this first section, we will see how to mark all emails as read Outlook from the inbox, it’s a simple click method that can be used by Outlook Desktop App users.

Step 1

Open Outlook and go to your inbox.

How to Mark All Emails as Read Outlook 1

Step 2

Click on the “Home” tab.

How to Mark All Emails as Read Outlook 2

Step 3

Select the emails by mouse click and Ctrl key, or Press Ctrl + A to select all

How to Mark All Emails as Read Outlook 3

Step 4

Click on the button “Unread / Read” button in the “Tags” section.

How to Mark All Emails as Read Outlook 4

Step 5

All the emails in your inbox will now be marked as read.

How to Mark All Emails as Read Outlook 5

Mark All Emails as Read in Outlook – From Main Menu

This is another easy and handy method for how to mark all emails as read Outlook. In this section, we will use the main menu and a direct button to mark all emails as read.

Step 1

Open Outlook and go to your inbox.

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Step 2

Click on the “Folder” Tab

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Step 3

Click on the “Mark all as Read” button in the “Clean Up” section.

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This will make all your messages marked as read.

Mark All Emails as Read in Outlook – Keyboard Shortcut

We all love shortcuts, in life they can be critical, but in Outlook they are a lifesaver. In this section, we will show you how to mark all emails as read Outlook using a simple keyboard shortcut. You only need to make sure where you are in your Outlook app before you use this shortcut key.

Step 1

Open Outlook and go to your inbox.

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Step 2

Select all the emails you want to mark as read.

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Note: You can do this by clicking on the first email, holding down the “Shift” key, and clicking on the last email. Alternatively, you can select all the emails in your inbox by pressing “Ctrl+A.”

Step 3

Press “Ctrl+Q” to mark all the selected emails as read.

How to Mark All Emails as Read Outlook 11

Mark All Emails as Read in Outlook – Automatic Way

This one is my favorite, we are depending on systems, and working in a modern workspace can make us lazy but we should use technology to make our time reserved for important things only, So in this section, I will show you how to mark all emails as read Outlook using an automatic way, you just need to setup this method and then forget about marking emails as read.

Step 1

Open Outlook and go to your inbox or any folder

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Step 2

Click on the “File” tab

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Step 3

Click on “Options” and then click on “Mail

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Step 4

Scroll down to the “Outlook Pane” section.

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Step 5

Click on Reading Pane

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Step 6

Check the box next to “Mark items as read when viewed in the Reading Pane

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Tip: You can also set a small duration for this process, by default it’s 5 seconds.

Step 7

Click “OK” to save the changes and you are done.

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So, these are the method to mark all emails as read Outlook

I hope you find the above methods useful and helpful.

Notes / Tips

  • Be careful when using the “Mark as Read” function, as it will mark all emails in the selected folder as read, even if you have not actually read them.
  • If you accidentally mark an email as read, you can mark it as unread again by right-clicking on it and selecting “Mark as Unread“.
  • You can also use rules in Outlook to automatically mark emails as read based on specific criteria, such as the sender or subject.
  • If you want to mark only a portion of your emails as read, you can use filters in Outlook to display only the emails you want to mark as read, and then mark them using one of the methods described in the article.
  • If you want to keep some emails unread as a reminder, you can flag them instead of marking them as unread. This will help you prioritize them and ensure that you don’t forget about them.
  • If you are using a shared mailbox in Outlook, be sure to communicate with your colleagues before marking all emails as read, as this can affect their ability to see which emails, they need to follow up on.

Frequently Asked Questions

Can I undo mark all emails as read in Outlook?

Yes, you can undo marking all emails as read in Outlook. Just go to the “Unread” folder in the left sidebar, select the emails you want to mark as unread, and then click on the “Mark as Unread” button. Mostly, the “Read/Unread” button in the Tags section works as a toggle button.

How to mark all emails as read in a specific folder in Outlook?

To mark all emails as read in a specific folder in Outlook, simply select the folder and follow the steps for the method you prefer as mentioned in the article.

Will marking all emails as read delete them in Outlook?

No of course not, marking all emails as read in Outlook does not delete them. It simply marks them as read and removes the unread indicator.

Can I mark all emails as read automatically in Outlook?

Yes, you can set Outlook to mark emails as read automatically as mentioned in Method 4 of the above article.

Can I mark all emails as read using a mobile device?

Yes, you can mark all emails as read using the Outlook app on your mobile device. The steps may vary slightly depending on the device and app version, but the process is like the methods mentioned in the article.

Conclusion

So today we learned how to mark all emails as read Outlook. Marking all emails as read in Outlook is a simple process. You can choose from a few different methods depending on your preferences and the version of Outlook you are using. By using these methods, you can keep your inbox organized and stay on top of your emails. Thanks for reading. Keep learning with Office Demy.

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M. Shaiq Ansari

Hi, I am Shaiq, I am a highly skilled technical writer working full-time for Office Demy. I am specialized in Google Workspace and Microsoft Office applications. With a background in Software Engineering, I possess a deep understanding of the intricate functionalities and features of these productivity tools. Connect me on Linkedin https://www.linkedin.com/in/shaiq-ansari/

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