How to Print an Email on Outlook [Complete Guide]

How to Print an Email on Outlook 5
Key Takeaways: How to Print an Email on Outlook

To Print an Email on Outlook

Outlook App:

  1. Open Outlook and select your email.
  2. Double-click the email to open it.
  3. Click “File” > “Print” > Adjust print settings.
  4. Click “Print” to print the email.

Outlook Web:

  1. Sign in to Microsoft 365.
  2. Access Outlook.
  3. Open the email.
  4. Click three dots > “Print“.
  5. Adjust settings > Click “Print“.

In this article, we will learn how to print an email in Outlook. In today’s digital age, emails have become a ubiquitous mode of communication. Whether it is for personal or professional purposes, we receive a plethora of emails every day. While most of us prefer to read our emails on our digital devices, there are times when we may need a hard copy of an important email.

If you are an Outlook user and wondering how to print an email on Outlook, then you have come to the right place. In this article, we will guide you through the step-by-step process of how to print an email on Outlook. So, let’s get started and learn how to do that.

Importance of Printing an Email on Outlook

Learning how to print an email on Outlook can be a useful skill in various situations. For example, if you need a hard copy of an important email for your records, printing it out can be a convenient option. Printing an email can also be helpful if you need to share it with someone who may not have access to a digital device, or if you need to take the email with you to a meeting or presentation. Moreover, some people find it easier to read and review printed documents rather than on-screen text.

Therefore, knowing how to print an email on Outlook can save you time and provide you with a tangible, easily accessible record of your digital correspondence. So, overall, learning how to print an email on Outlook can enhance your productivity and help you stay organized in today’s digital world and does not spoil your impression by not giving you the only option to print is by taking a screenshot. Nevertheless, let’s start learning.

How to Print an Email on Outlook?

We have a simple and good-to-go method to print an email in Outlook. Most people use the Microsoft Outlook App, but still, some are there you prefer web versions and use Outlook inside their Microsoft 365 account, so I am going to show you both methods. First, let’s start with the Desktop App method.

Print an Email on Outlook – From Desktop App

In this section, I will show you how to print an email in outlook from the desktop app of Microsoft Outlook, it’s easy and we have some workarounds as well, I will show you the standard procedure and then some alternatives way, so let’s get started.

Step 1

Open the Microsoft Outlook App, and click to expand your preferred account

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Step 2

Locate the email you want to print and double-click on it to open it.

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Step 3

Once the email is open, click on the “File” tab at the top left corner of the screen.

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Step 4

From the drop-down menu, select the “Print” option.

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Step 5

The Print dialog box will appear on the screen.
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Step 6

You can also change the print settings using the below buttons, Actual size, or One page, select the one-page option so it will be adjusted on a single page automatically

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Step 7

Once you have selected your print options, click on the “Print” button to start printing the email.

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Print an Email on Outlook – From Web

In this section, we will learn how to print an email on Outlook from the Web version. This method can slightly differ from the previous one so stay focused. First, you need to open The Microsoft 365 home and then we will continue from there, we will see how to print an email on Outlook.

Step 1

Open the Microsoft 365 Dashboard and login into your account

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Step 2

Select Outlook from so many available Apps.

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Step 3

Go to your preferred folder and choose an email message to print

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Step 4

Open the message and it will open in an expanded view on the right-hand side

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Step 5

You can see the three dots on the right side corner of the top main menu

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Step 6

Click on it, and a context menu will appear, now select and Click on the Print button

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Step 7

An initial print preview will appear, now click on the Print button

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Step 8

Now you have the final print preview and here you can adjust your settings just like you have done in Google Docs, Google Sheets, and any other files previously.

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Step 9

Once you are done, click on the Print button and you will get the print of your email.

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Print an Email on Outlook – Print Attachments

We frequently send and receive attachment files in our typical email conversations. We may need to print those attachments as well, but here in the above two methods we learned to print the email message body, not the attachment, don’t worry printing attachments is also very easy just see the below steps

Step 1

To print only the attachment in the email and not the email body, we have a Quick print button which is as simple as you like, open the message in which you have the attachment file to print

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Step 2

On the top with the attached file, click on the dropdown icon and click on the Quick Print button here

If you want to print the email body as well as the attachment, then open the message first

Go to File in the main menu

Click on Print

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Step 3

Now Click on the Print option button below the Printer section

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Step 4

Apply the check mark on the checkbox “Print attached files

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Step 5

Click on Print and your email will be printed with the attached files.

So this is how we can print an email on Outlook both in the Desktop App version and in the web version. I hope you find both methods helpful.

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Important Notes

  • Check the email format before printing.
  • Preview the email before printing to avoid errors and unnecessary pages.
  • Select the correct printer and check its settings.
  • Save the email as a PDF file if necessary.
  • Be mindful of any sensitive information in the email before printing.
  • Use the landscape mode for wide emails

Frequently Asked Questions

Can I print multiple emails at once on Outlook?

Yes, you can print multiple emails at once on Outlook. To do this, select the emails you want to print by holding down the Ctrl key and clicking on each email. Once you have selected all the emails, right-click on one of the selected emails and choose the “Print” option. This will open the Print dialog box, where you can select your print options and print all the selected emails.

Can I use the same steps to print an envelope in Google Docs as I would in Outlook?

When it comes to envelope printing in google docs, the process differs from what you would find in Outlook. Unlike Outlook, Google Docs does not have a built-in envelope printing feature. However, with the help of some workarounds and add-ons available, you can still achieve envelope printing in Google Docs.

Can I change the font size of the email before printing it on Outlook?

Yes, you can change the font size of the email before printing it on Outlook. To do this, go to the “File” tab, select “Print” and then click on the “Print Options” button. In the Print Options dialog box, select the “Page Setup” tab, and then click on the “Font” button. Here, you can choose the font and font size for the email before printing.

Can I print attachments along with the email on Outlook?

Yes, you can print attachments along with the email on Outlook. When you open the Print Options, you can choose the “Print attached files” option to print any attachments that are included in the email.

Conclusion

Wrapping up how to Print an Email on Outlook. We learned to print an email in Outlook using the Desktop App version, and Web version, I also showed some alternative workarounds to do it. I hope you liked and enjoyed today’s guide. Thanks, I will see you soon. Keep learning with Office Demy.

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KS Alam

Hello! My name is KS Alam. I am a technical writer who shares step-by-step document processing software tutorials and writing tips for the real world problem solving on OfficeDemy.com. By profession I am a RF Engineer and Software Developer.

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