Google Docs is a widely used tool in this era because it offers the simplest way to manage files and documents online between multiple users in a real-time. Now it is also providing a facility to create and print envelopes. You can define an envelope as a piece of paper that contains a message or documents. In this article, we will teach you how to print envelopes in Google Docs. Unfortunately, there is no direct way available to print envelopes in Google Docs. However, you can do this by indirect methods using a third-party extension that supports creating envelopes and then further processing them for printing in Google Docs.
Therefore, creating and printing envelopes in Google Docs is a little bit difficult and can take a little bit longer as it doesn’t contain an inbuilt template for envelopes but don’t worry you don’t require any extra tools or techniques to learn that still how can you make an envelope in Google Docs and how to print envelopes in Google Docs. We will explain to you in detail through the step-by-step procedure which will help you to learn most easily. Continue to read this article till the end and explore different ways to learn how to print envelopes in Google Docs.
Importance of creating envelope in Google Docs
Today nobody likes to write anything on paper because everyone is busy making their contribution in this fast-moving world. To save time people are using online tools to write and print envelopes. Also, online agencies offer several incredible features by which we can create effective documents. Similarly, there are different functionalities available in Google Docs that help us to create and print professional and attractive emails and envelopes.
If creating envelopes is a part of your business or work then you should learn how to print envelopes in Google Docs and automate the task by creating and publishing them online. It will reduce your efforts and you can print thousands of envelopes tirelessly.
So, let’s learn how to print envelopes in Google Docs. In the next section, there is a detailed and step-by-step procedure available that demonstrates how to print envelopes in Google Docs.
How to Print Envelope in Google Docs
Unfortunately, in Google Docs, there are not enough page setup options by default to make an envelope, although there are so many tools available in Google workspace which helps to perform tasks that you cannot do directly or by default in Google Docs. You cannot print anything directly in Google Docs, if you want to print an envelope or anything in Google Docs, it will automatically download your file on the device in pdf format. Then you will have to use a third-party app to print the envelope. Don’t worry we will study all the possible ways to print envelopes in Google Docs step-by-step. First, we will learn which tool or add-on will be used to make an envelope in Google Docs, then we will learn how to print envelopes in Google Docs. So, let’s move towards the steps without wasting our time.
First, Open Google Docs and take a new blank file.
To get add-ons, you have to go to the “Extension” tab in the menu bar of Google Docs.
A little drop-down menu will drag down where you will find the add-ons option. Click on it to expand more.
There you will find the “Get Add-ons” option where you can get access to Google workspace and get your add-ons or any tool.
When you click on get add-ons a new window will pop up in front of you displaying the different types of tools and applications. Search here for “Mail merge” by writing in the search box. Then click on the search button or press Enter.
Here the tool has been fetched which you are looking for now click on it to install it, You will enclose the install button and click on it to install the mail merge.
Once you start the installation of the add-ons it will take several processes to install where it will also ask for permission from your account to install the tool as shown in the following picture, simply just click on the allow button.
Note: When it asks for account permission, remember that select the account to which you are logged in to Google Docs so that you can access your tool in your Google Docs otherwise it will not show in Google Docs.
Once the installation is complete now you use your add-on tool. To access mail merge again go into the “Extensions” tab in the menu bar, here you will see your add-ons installed, click on it to expand more.
In the mail merge drop-down menu, you will find an option “Envelope” which can help you to make an envelope in Google Docs. Let’s open it by clicking on it.
A new dialogue box will open, which will ask for several envelope properties, it’s up to you, which size and which type of envelope you need.
Here, I am selecting the standard envelope size by the following option.
Then click on the “Save” button to save the properties and complete the procedure of making the envelope in Google Docs.
The result is in front of you as we want an envelope, and the page has been set up to an envelope.
Before printing the envelope, Let’s do some customization on the envelope like sender name, receiver name, etc.
Now you are almost ready to print an envelope. To print in Google Docs, go to the “File” tab at the first of the menu bar of Google Docs.
As you click on the file tab, a drop-down menu will open where at last you will get the print button in Google Docs. Click on it to print the envelope.
You can also go for a shortcut, as Google Docs have a print button at the start of the toolbar as shown in the figure below.
As you click on the print button, your file will be downloaded, as we discussed above, unfortunately, you cannot download files directly through Google Docs. Although you print the file in Google Docs it will automatically download your file, then you can print that file through different pdf viewer applications.
Now open your downloaded file in other apps.
Now you can easily print your file by pressing “CTRL + P” and customize your print setting, such as print margins, auto center, page scaling, page orientation, etc. Then just click on the “OK” or “Print” button. Your envelope will be printed as you want.
Frequently Asked Questions
Q: What should be the size of the envelope for printing?
A: Envelopes come in many shapes and sizes, plain or with custom printing, and in the largest selection of colors. Similarly, when we were selecting the size of the envelope in the above tutorial, you saw a detailed list of envelope sizes but we chose the standard size of the envelope which was 4 1/8″ by 9 1/2″, This product range includes the popular #10 envelope. These standard sizes envelopes are also called business envelopes. Because they are mostly used in delivering business Docs and information.
Q: What does a print envelope mean?
A: In simple terms, envelope printing allows you to have your company logo or brand details pre-printed onto envelopes. Printed envelopes can be customized in a variety of other ways. From the color of the envelope itself to the colors included on any brand information or return address details, they are very flexible. It is also possible to have this type of printing done on any size envelope you like. Printed envelopes increase visibility and productivity and develop credibility and trust with the recipient. This then allows you to increase profits, establish customer relationships, brand the business through repetition, and deliver the offer. The envelopes can then be used to send out direct mail marketing to existing customers or potential new clients.
Q: Can we make an envelope template in Google Docs?
A: If you are sick of making envelopes in Google Docs again and again and want to get rid of it. Then making a template in Google Docs is the best solution. Yes! You can make your template in Google Docs not only for envelopes but even for any kind of document. To make an envelope template in Google Docs, first, make an envelope by following the above steps and saving it. Then go to the Google Docs home page and open the template gallery, here you will find the button to submit your template click on it and select your envelope file to make it a template and then submit it. In that way you will not have to make an envelope, again and again, you can open your pre-made envelope and can edit it. It will save you time.
Today we learned how to print envelope in Google Docs. Google Docs is nowhere near as “powerful” that being said, most people are pretty basic in their use of desktop publishing software. But still, there is some lack of functionalities in Google Docs. Google Docs’ presentation program does not have a variety of styles/themes, templates, charts/graphs, slide transitions, etc.
Similarly, you cannot directly make or print an envelope in Google Docs that’s why we gave the solution for it and offer the above tutorial on how to print envelope in Google Docs in which we learned a tricky way to make an envelope in Google Docs and then to print an envelope.
Hope this article will found helpful to you if you are getting stuck in making envelopes in Google Docs. Keep connected with OfficeDemy for more interesting solutions.